Accounting service in Thailand

A Complete Guide to Change Company Address in Thailand: Documents & Timelines

Posted on by joyadmin
Change Company Address Thailand
17
Jul

Changing your business location is an exciting step, but it also involves crucial administrative tasks. To successfully change company address in Thailand, you must update your records with multiple government agencies, each with its own set of requirements and timelines. Failing to do so can result in fines and operational disruptions. This guide, therefore, provides a clear and comprehensive roadmap for navigating the process with the Department of Business Development (DBD), the Revenue Department (RD), and the Social Security Office (SSO). Consequently, you can ensure a smooth transition for your business.

The Overall Process for Updating Your Company Address

In Thailand, a company’s registered address is a key legal identifier. For this reason, when you change company address in Thailand, you must officially notify three primary government bodies. The process generally follows a specific order, starting with the DBD, which is the central registrar for businesses. Following that, you must inform the Revenue Department, which is critical for tax purposes. Finally, you need to update the Social Security Office to maintain compliance for your employees. Let’s break down each step of this important procedure.

Step 1: Department of Business Development (DBD)

The first and most critical step is to amend your company’s registration details with the DBD. You must hold a board of directors’ meeting to pass a resolution approving the address change before you can proceed.

Required Documents for DBD

You will need to prepare a complete set of documents for submission. These typically include:

  • The application form for registration of amendment of the memorandum of association (Form BorJor.1) and the registration application (Form BorJor.4).

  • A copy of the minutes from the Board of Directors’ meeting that approved the address change.

  • An updated list of shareholders (Form BorOrJor.5), even if there are no changes.

  • A map showing the new location of the head office.

  • Evidence of permission from the property owner of the new address (e.g., a consent letter, lease agreement).

  • Power of Attorney, if a representative is filing on your behalf, affixed with a duty stamp.

  • A copy of the ID card of the authorized director(s).

Timeline for DBD

You must register the change with the DBD within 14 days of the date the company resolution was passed. The process at the DBD office is usually completed within one business day, provided all documents are in order.

Step 2: The Revenue Department (RD)

After successfully updating your address with the DBD, the next step is to notify the Revenue Department. This is particularly crucial if your company is registered for Value Added Tax (VAT).

Required Documents for This Address Change

  • The application form to change registration details (Form PorPor.09).

  • The original VAT registration certificate (Form PorPor.20). The RD will issue a new one with the updated address.

  • A copy of the updated Company Affidavit from the DBD showing the new address.

  • A copy of the lease agreement with duty tax stamp or consent letter for the new address.

  • Copy of the property owner’s ID and consent letter (if leasing) 

  • A map indicating the new location.

  • A copy of the ID cards of the authorized director(s).

  • Power of Attorney, with a duty stamp, if applicable.

Timeline and Key Considerations for RD

You must notify the Revenue Department within 15 days of the date the change was registered with the DBD. Importantly, failure to update your VAT registration can lead to penalties. The process usually takes a few days to receive the new VAT certificate.

If the company moves to a new province, a newspaper advertisement is required to inform shareholders. 

For more information on tax compliance and other corporate legal matters, you can explore our comprehensive services at SMEBAAS Company Registration and Compliance.

Step 3: Social Security Office (SSO)

Finally, you must inform the Social Security Office to ensure your employee records are current and contributions are correctly processed.

Required Documents for SSO

  • The registration change form for the employer (Form SorPorSor. 6-15).

  • A copy of the updated Company Affidavit from the DBD.

  • A copy of the new VAT certificate (PorPor.20) from the Revenue Department.

  • A map of the new location.

  • Power of Attorney, if applicable.

Timeline for SSO

The company must notify the SSO by the 15th day of the month following the month in which the change occurred. For example, if you changed your address in March, you must inform the SSO by April 15th. This ensures there are no disruptions to your employees’ social security benefits.

In summary, to change company address in Thailand, a systematic approach is essential. By preparing the correct documents and adhering to the specified timelines for the DBD, Revenue Department, and SSO, you can guarantee a seamless and compliant update for your business. By entrusting your address change to SMEBAAS, you are not just delegating a task; you are investing in peace of mind. Our meticulous attention to detail and expert navigation of government procedures guarantee a flawless and swift transition, safeguarding your valuable time and ensuring your business remains perfectly compliant in a very timely manner

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